FORM	DESCRIPTION
SSASECT	Course Section Form (primary data entry)
SSASECQ	Schedule Section Query Form
SSATEXT	Section Comment Form (text appears in schedule under course)
SSAPREQ	Section Test Score and Pre-Req Restrictions (query only)
SSADETL	Section Degree Program Attribute
SSAMATX	Building Room Schedule Query
SLABQRY	Building Query
SIAIQRY	Faculty/Advisory Query

Information to Gather Before Entering Course Schedules

Course delivery mode: Determine whether the course is Asynchronous Online, Synchronous Online, Synchronous Choice, Blended, or HyFlex. Review definitions on the Course Delivery Modes page.

Entering a New Course in SSASECT

Accessing SSASECT

Navigate to the SSASECT page.
Enter the appropriate dummy term:
- Fall Dummy Term: 911111
- Spring Dummy Term: 222222
- Summer 2023 Dummy Term: 333333
Press Tab to move to the CRN (Course Reference Number) field.
Type ADD in the CRN field.
Press Alt + Page Down or select Go in the upper right.
You are now on the Course Section Information tab.

Course Section Information Fields

Field	Action
Course Subject	Enter subject code. Example: ENG
Course Number	Enter course number. Example: 201. Press Tab to auto-populate the course title.
Course Title	Never change an existing course title. Title changes require full approval from Faculty Senate/Graduate Council and the University President. Only the following may have titles changed: Special Topics, Seminars, and Staff Development Courses.
Section Number	Type over the default 0. Enter sections in order by start time. See section number patterns in the table below.
Cross List	Leave blank.
Campus	Enter campus code. This affects tuition and fees. 1: Student on Huntington Campus 2: Student Off Campus (MOVC, etc.) 3: Student on South Charleston Campus E: Electronic Courses H: HEPC – WVROCKS
Status	Enter A (Active) for all sections.
Schedule Type	Press F9 or select “…” to choose a valid schedule type. Note: I – Internet Delivery is used for Asynchronous, Synchronous Online/Choice, Blended, and HyFlex courses.
Instructional Method	Leave blank.
Integration Partner	Leave blank.
Grade Mode	Leave blank.
Session	Select the time-of-day session. Use I – Internet for Asynchronous, Synchronous Online/Choice, Blended, or HyFlex courses. See session codes in the table below.
Special Approval	Leave blank.
Duration	Leave blank.
Part of Term	In the Class Type section, move to Part of Term and enter the appropriate code. Dates auto-populate. Fall and Spring: 1: Full term 2: First 8 Weeks 3: Second 8 Weeks Summer (consult the academic calendar for specific dates): 5: Part of Term A (formerly Intersession) 6: Part of Term B (formerly Summer I) 7: Part of Term C (formerly Summer II) 8: Part of Term D (formerly Summer III)
Credit Hours	Do not change credit hours. Exceptions: May be changed only for Special Topics, Seminars, and Staff Development Courses.
Class Indicators	Scroll to the bottom of the page. Print: If unchecked, the course will not display in the online schedule in myMU. Gradable: Always leave checked. Voice Response/Self-Service Available: If unchecked, the course will not display in the online schedule in myMU.
Save	Click Save or press F10. A dummy CRN is generated — record it later for reference.

Term	Huntington (HGTN)	South Charleston (SOCHAS)
Fall	101, 102, 103, …	131, 132, 133, …
Spring	201, 202, 203, …	231, 232, 233, …
Part of Term A	301, 302, 303, …	331, 332, 333, …
Part of Term B	401, 402, 403, …	431, 432, 433, …
Part of Term C	501, 502, 503, …	531, 532, 533, …
Part of Term D	601, 602, 603, …	631, 632, 633, …

Code	Description
A	Afternoon/Evening (start 4:00 p.m. – 5:30 p.m.)
B	Self-paced (Independent Study, thesis, Comprehensive Project, etc.)
C	Conference/Seminar (not used often)
D	Day Session (courses prior to 4:00 p.m.)
E	Evening Session (courses starting 6:30 p.m. or later)
I	Internet Delivery
W	Weekend Session

First tab of SSASECT is now complete.

Section Enrollment Information

Click the Enrollment Information tab, then the Enrollment Details sub-tab.

Maximum Enrollment: Enter the maximum enrollment for the course.
Permission courses with zero enrollment: If enrollment is set to zero, students cannot register through myMU.
Zero-enrollment courses needing a room: On Enrollment Details, enter a number in the Projected field only; leave Maximum blank.
Click Save or press F10.

Second tab of SSASECT is now complete.

Meeting Times and Instructor

Click the Meeting Times and Instructor tab.

Meeting Times

With the cursor in Meeting Time, press Tab twice to auto-populate term dates.
Select the checkboxes for the days the class meets.
Enter class times using 24-hour (military) time. Example: 6:30 p.m. = 1830, 9:00 a.m. = 0900.
MW-only classes must begin at 1:00 p.m. (1300) or later. Earlier start times must follow MWF time slots.
Never enter a class with times but no days.

Course Type	Building Code	Room Code	Notes
Thesis, Comprehensive Project, Independent Study, etc. (Campus Code 1)	HTN, KH, RC, BBSC, HKT, PAC	TBA	Enter any valid building code with room TBA.
Asynchronous Online	AO	ASYNC
Synchronous Online	SO	SYNC
Off-campus and South Charleston	Use SLABQRY (F9 or “…”) to find valid codes	Enter if known	Query by campus code: 2 = Off-campus, 3 = South Charleston. Always enter a building code even if room is unknown.

Note: Only enter building and room if your department has first priority on specialized rooms. Otherwise, leave blank so the Registrar can assign a room.

Hours per Week: If no building code is entered, enter Hours per Week (e.g., 3 for a 3-hour course).

Room Conflicts: If cross-listed or dual-listed courses share a room and time, a room conflict will appear. Enter O in the Override Indicator field to override the conflict. Verify that no other course is legitimately scheduled in that room at that time.

Assigning an Instructor

Click Save or press F10 and ensure no error appears.
In the ID field, enter the instructor’s MU ID (no spaces or dashes).
If an instructor conflict appears (same day/time), review the schedule via SIAASGQ – Query Faculty Schedule from Related.
If the conflict is expected (e.g., 400/500 split course), check the Override Indicator box and save.

Scenario	Action
No instructor assigned	Leave blank; defaults to Staff.
Additional instructors	Use Insert or the down arrow to add additional rows.
Two instructors sharing the course	Percent of Responsibility defaults to 100%. Adjust — example: 51% (primary), 49% (secondary).
Three instructors sharing the course	Example: 34%, 33%, 33%.
Digits entered in Section Indicator by mistake	Replace 01 and then enter the MU ID.

Third tab of SSASECT is now complete. Skip the fourth tab (Section Preferences).

SSATEXT – Section Comment Page

From SSASECT, choose Related, then SSATEXT.
Click Go or press Alt + Page Down.
Enter Section Text exactly as in a prior semester or as specified below.

Do not include http:// in URLs. You may copy/paste from the official text to preserve spacing and wording.

Delivery Mode	Section Text to Enter
Blended (BL)	BLENDED (BL): BOTH IN-PERSON AND ONLINE REQUIREMENTS CHECK SYLLABUS FOR SPECIFIC MEETING DATES MORE INFO: WWW.MARSHALL.EDU/OEC/COURSE-MODALITIES/
HyFlex (FLEX)	HYFLEX CLASS (FLEX) – STUDENT CHOOSE IN-PERSON, SYN ONLINE, OR ASYNC ONLINE FOR EACH CLASS MEETING MORE INFO: WWW.MARSHALL.EDU/OEC/COURSE-MODALITIES/
Asynchronous Online (AO)	ASYNCHRONOUS ONLINE (AO): NO CLASS MEETINGS, INCLUDING EXAMS MORE INFO: WWW.MARSHALL.EDU/OEC/COURSE-MODALITIES/
Synchronous Online (SO)	SYNCHRONOUS ONLINE (SO): MEETS ONLINE AT DESIGNATED TIMES MORE INFO: WWW.MARSHALL.EDU/OEC/COURSE-MODALITIES/
Synchronous Choice (SC)	SYNCHRONOUS CHOICE (SC): STUDENTS CHOOSE TO MEET IN PERSON OR ONLINE AT THE DESIGNATED TIMES MORE INFO: WWW.MARSHALL.EDU/OEC/COURSE-MODALITIES/

Course Type	Text to Enter
Zero limit / permission courses	PERMISSION
South Charleston	CLASS MEETS AT SO CHARLESTON
Dual credit	HIGH SCHOOL STUDENTS ONLY
Other examples	CLASS MEETS AT PT PLEASANT; PERMISSION; MAR 3, 15 & 27; APR 21; 1ST 8 WEEKS

Click Save or press F10, then close the form.

SSADETL – Schedule Detail

Use SSADETL to assign attributes such as delivery mode, writing intensive, and textbook information.

Code	Description
W	Writing Intensive
AO	Asynchronous Online
SO	Synchronous Online
SC	Synchronous Choice
BL	Blended
CBL	Community-Based Learning
FLEX	HyFlex course
NOBK	No textbook required
FRBK	Free book
AE	Affordable Education Materials

Access SSADETL from the main search or via Related, then SSADETL in SSASECT.
Select the Degree Program Attributes tab.
Enter the first attribute; use Insert or the down arrow to add more rows.
Click Save or press F10.