Trainings & Resources

This training provides essential guidance on using the MURC Purchase Card (P-Card) in compliance with institutional policies. It covers allowable and unallowable expenses, documentation requirements, reconciliation steps, and cardholder responsibilities. The presentation outlines how to ensure proper use of grant funds when making purchases and helps users understand monthly reporting expectations and audit readiness. This training is required for all new cardholders and is a helpful refresher for current users managing grant-related transactions.

View PowerPoint here. 

This step-by-step guide provides faculty and staff with instructions on using Banner 9 to manage grant finances through Marshall University Research Corporation (MURC). It includes how to request Banner access, check fund balances, review open commitments, track purchase order payments, and look up vendor information. While it focuses on post-award financial monitoring, it does not cover how to create requisitions or encumbrances—those instructions are available through MURC Compliance. Designed to support responsible stewardship of grant funds, this resource is essential for principal investigators, grant managers, and support staff.

PowerPoint .pdf

Learn the difference between Encumbrance and Requisition and when to use depending on the type of purchase.

Completing a Encumbrance
Completing a Requisition
PowerPoint .pdf

This document is for those service agreements that are only under the “Contractual” grant budget line that are reviewed by your Pre-Award Grants Officer (if applicable) and Kristen Webb, Contract and Subaward Compliance Officer . If you have an agreement for the purchase of software, software licenses, rental/hotel agreements, equipment, or maintenance agreements, this process does not apply and will need to work with your Grants Compliance Administrator.

PowerPoint .pdf
Step by step process .pdf

When invoicing against a Purchase Order (PO), the vendor is required to complete the MURC Service Agreement Invoice to ensure all relevant information is properly recorded and that the invoicing aligns with the terms of the service agreement. It is alright if the vendor attaches their own invoice, but they must use the MURC Invoice. This document must be completed by the vendor.
Step by step process .pdf

A hotel agreement is a contract between the Marshall University Research Corporation and a hotel to provide accommodations for participants in grant-related events. These agreements are often used when hosting conferences, meetings, or events related to the grant.

Step by Step Process .pdf

This training provides faculty and staff with essential guidance on how to initiate and manage subawards at both the proposal and award stages. You’ll learn how to determine the appropriate agreement type, coordinate with key MURC contacts, gather required documentation, and navigate post-award steps including vendor setup, requisition creation, and compliance reviews. Whether you’re a PI, department administrator, or research support staff, this resource helps ensure subawards are processed smoothly, compliantly, and on time—supporting strong collaborations and successful grant outcomes.

View Process here
View PowerPoint here. 
View recording of April 2, 2025, training here.

Once a subaward agreement and Purchase Order are in place, the invoicing process begins. This guide walks Principal Investigators and departments through each step—from reviewing subrecipient invoices for accuracy and completing the required PI Payment & Performance Certification Form, to submitting documentation for compliance review and final payment processing. Clear roles and timely communication help prevent delays and ensure MURC meets its financial and audit responsibilities.

View Process here