Forms

Current students may change their permanent mailing address through MILO in MyMU on the Personal Information screen.

• You can use the Student Information Change Form to submit a request.

Students may also make this request in person at the Registrar’s office, Old Main 106A.  Photo ID is required.

A request to change your name in the University Administrative System must be submitted to the appropriate office.

If you are a student and are not employed with the University, please complete the Student Information Change Form.

Students may also make this request in person at the Registrar’s office, Old Main 106A.  Photo ID is required.

If you are an employee (faculty, staff or student), Federal regulations require employers to validate that the employee’s name on record exactly matches the name which appears on the individual’s Social Security card to ensure proper tax reporting. Thus, in order to reflect your name change on your personnel and payroll records, you must present your Social Security card which reflects your new name to the Payroll Office, Old Main 206.

If you have not requested a change of name with the Social Security Administration, please apply for a new Social Security card with the nearest Social Security Administration Office. Once you receive your new Social Security card, please bring it to the appropriate office.

Marshall University is aware that many of its constituents routinely use a first name or full name other than their legal name. As part of being a welcoming and inclusive campus, MU will implement changes to increase the use of preferred names in the course of MU business and education. Preferred Name changes require the same procedure but do not require production of a Social Security card.

Currently enrolled students who use a name other than their legal first name may update their student record by visiting the Personal Information screen in MyMU’s MILO.

Students may also make this request in person at the Registrar’s office, Old Main 106A.

• Student Information Change Form

Students who need proof of enrollment for insurance, scholarships, etc. may fill out the Enrollment Verification Form We can mail or fax the completed form to the intended recipient.  Please include the recipient’s name and mailing address or fax number when you complete the form.

Students may also make this request in person at the Registrar’s office, Old Main 106A.  Photo ID is required.

To apply for West Virginia or Metro residency, please fill out the application below and return to the Registrar’s office with all relevant documentation.  Requests for changes in residency status for new students will be evaluated by the Admissions Office provided that a completed residency application with all required supporting documentation is submitted by the end of the first week of classes for each new term. Thereafter, all requests for changes in residency status for currently enrolled students will be evaluated by the Registrar and any changes will be effective for the following term.

WV-Metro Residency Application

• Undergraduate Independent Study Form

At Marshall University, academic forgiveness allows undergraduate students to have prior D and F grades excluded from the GPA used for graduation, helping those who previously struggled academically make a fresh start.

To qualify, students must have a five-year break in enrollment, complete at least 24 additional credit hours at Marshall, and earn a minimum 2.0 GPA on coursework completed after returning.

While forgiven grades remain on the transcript, they are not included in the graduation GPA calculation. This policy does not apply to honors eligibility or certain professional certification requirements.

For more information, please contact your academic advisor. 

Academic Forgiveness Form

Click here to Access the Graduation Application

Students must apply for graduation through their myMU account by the published deadline for the intended graduation term. Specific dates can be found on the Academic Calendar.

Students who do not complete the graduation application by the published deadline for their intended graduation term must contact their Dean’s Office regarding graduation. Once the deadline has passed, the online graduation application will no longer be available.

Graduation Application Deadlines

Alternative Graduation Application – Dual Degree or Certificate

The Alternative Graduation Application should only be used in the following situations:

• You have already applied for graduation for your primary degree and need to apply for graduation from an additional degree program or certificate.
• You have been specifically instructed by an advisor to complete this application.

Alternative Graduation Application – Additional/Certificate

Alumni can order a duplicate or replacement diploma by completing the form in the link below.  The diploma fee will need to be paid before the diploma will be shipped to you.  The word replacement, or duplicate, will appear on the diploma above the Provost’s signature.  Whether replacement or duplicate are used on the diploma is determined by the type being ordered.  This will appear in the same color, size, and font as other text on the diploma.

Please click the link below to order a duplicate or replacement diploma by completing the form and paying the diploma fee.

Replacement/Duplicate Diploma Order Form

• Mountwest Community & Technical College Aviation Maintenance Technology, A.A.S. graduates, please contact Mountwest Community & Technical College Office of the Registrar to order a duplicate or replacement copy of your joint collaborative program diploma.

Dean’s List

Undergraduate students registered for 12 or more hours of courses for which they receive letter grades, and who at the end of a semester have Grade Point Averages of 3.3 or above, are considered honor students. The names of these students make up the “Dean’s List’’ in their undergraduate college. This acknowledgement is only awarded for Fall and Spring Semesters.

President’s List

Undergraduate students registered for 12 or more hours of courses for which they receive letter grades, and who at the end of a semester have Grade Point Averages of 4.00, are considered high honor students. The names of these students make up the “President’s List’’ at Marshall University.  This acknowledgement is only awarded for Fall and Spring Semesters.

Dean’s List or President’s List Electronic Badge Request

If as an undergraduate student you did not receive a Dean’s List or President’s List Electronic Badge and would like to request one, please complete the form below. This form is also used to request your semester academic record be reviewed to see if you are eligible to receive Dean’s List or President’s List . You can request an Electronic Badge starting with the Fall 2024 semester. Please complete the form and click on submit at the bottom of the form.

Badge Request Form

Request Paper Mailer for Dean’s List/President’s List

If you have the designation of Dean’s List or President’s List and would like to request to be mailed a paper certificate for your Dean’s List or President’s List certificate starting with the Spring 2025 semester, please complete the form and click on submit at the bottom of the form. Please note this process takes 4-6 weeks for processing.

Paper Certificate Request Form

The authentication and apostille process provides official verification of diplomas and transcripts. At Marshall University, diploma and transcript authentications are facilitated through the Office of the University Registrar.

To request authentication, please complete the Authentication Request Form linked below and submit the documents you wish to have authenticated.

Authentication Request Form

Eligible Documents for Authentication

• Diplomas – The Office of the University Registrar may authenticate either an original diploma or a scanned, emailed, or faxed image of a diploma. Students are strongly encouraged to confirm with the requesting agency whether an authenticated copy or the original diploma is required.
• Transcripts – Only official transcripts may be authenticated. Please note that unofficial transcripts or images of transcripts cannot be authenticated.

Authentication and Apostille Process

The Office of the University Registrar will authenticate your documents. Standard processing time is typically within three to five business days. Authenticated documents will be returned according to the delivery method selected on your request form.

Apostille Certification
After authentication, you may submit your documents to the West Virginia Secretary of State’s Office to obtain an apostille seal.

For more information about obtaining an apostille, visit the West Virginia Secretary of State website or call 1-866-767-8683.

Need Help?
For additional assistance, please contact the Marshall University Office of the University Registrar.

Form for mailing grades on a given semester is found in the link below.

Paper Grade Mailer Form

The Federal Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student academic records.  Schools may not disclose educational information to others, whether over the phone or in person, without the student’s written consent.  This information includes usernames, grades, GPA, Social Security number, race, gender, religion, or country of citizenship.

FERPA allows only directory information to be disclosed without written consent.  This includes: name, student’s hometown (city, county, state, country), parents’ names; major and minor, classification or class status, dates of attendance, degree(s) and date(s) conferred, honors and awards received; previous educational institution attended; photographs, videos or other media containing a student’s image or likeness; participation in officially recognized activities and sports; weight and height of members of athletic teams; and duties and responsibilities, including dates of service of graduate assistants, student workers, interns or student volunteers.

Marshall University designates the following categories of student information as “Limited Use Directory Information”: University issued student electronic mail (email) addresses ; student’s complete official address; student’s telephone number; student’s age and date of birth; student’s place of birth; and addresses of parents. The definition of what is directory information at Marshall University may be found in the Board of Governors Policies.

For more information regarding FERPA, click here.

Students can add a proxy through MILO in myMU by selecting the Information Release tab and then choosing “Proxy Management.”  Students must select which information may be provided to their proxy (academic, financial aid, financial, and general).  Instructions are available here.  A designated proxy will only be given information with the confirmation of a passphrase to Registrar staff.

Forms for graduate students may found in the link below.

Graduate Studies Forms