University Administrative Procedures

Administrative Procedures are sequentially numbered and grouped by area:

Academic Affairs

Number Name Effective Date
ACAD-1 Administrative Procedures for Faculty Compensation, Course Ownership, and Distance Delivery Fees for Distance Education Courses September 3, 2015
ACAD-2 Administrative Procedures for Credit Hour Assignment and Program Length 
ACAD-3 Administrative Procedures for Diploma and Transcript Authentication for International Use October 12, 2017

Financial Aid

Number Name Effective Date
FINAID-1 CARES Act: Higher Education Emergency Relief Fund Procedures August 21, 2020
FINAID-2 CARES Act: Higher Education Emergency Relief Fund Procedures (revised) March 5, 2021
FINAID-3 ARPA Act: Higher Education Emergency Relief Fund Procedures September 15, 2021

General Administration

Number Name Effective Date
ADMIN-1 Designated Individuals October 17, 2019
ADMIN-2 Alterations to Facilities July 1, 2014
ADMIN-3 Freedom of Information Act Request Procedures July 1, 2020
ADMIN-4 Record Retention Schedule July 16, 2015
ADMIN-5 Firearms, Weapons and Explosives Policy June 10, 2018
ADMIN-7 Public Art on Campus Procedure June 30, 2016
ADMIN-8 South Charleston Campus Weather-Related and/or Emergency Closings and Delays December 21, 2016
ADMIN-9 Procedure for Animals on Campus June 29, 2018
ADMIN-10 Food Truck Vending-South Charleston, WV Campus November 12, 2018
ADMIN-11 Procedures for Processing NAGPRA Repatriation/Disposition Requests/Claims December 21, 2018
ADMIN-12 General University Complaint Procedure March 24, 2020
ADMIN-13 Chosen/Preferred Names, Preferred Pronouns, Legal Sex Designation and Gender Identity July 19, 2021

Human Resources

Number Name Effective Date
PERS-1 Employee Title IX Grievance Procedures August 27, 2021

Student Affairs

Number Name Effective Date
STUDENT-1 Enrollment Status July 1, 2015
STUDENT-2 Missing Person Procedure June 21, 2018
STUDENT-3 Student Disciplinary Procedures September 1, 2021
STUDENT-4 Requesting Textbooks in Alternate Format Procedure July 10, 2018
STUDENT-5 Appeals Process for Provision of Reasonable Accommodations August 15, 2018
STUDENT-6 Procedure for Interpreting Services September 13, 2019