University Administrative Procedures

Administrative Procedures are sequentially numbered and grouped by area:

Academic Affairs

Number Name Effective Date
ACAD-1 Faculty Compensation, Course Ownership, and Distance Delivery Fees for Distance Education Courses June 28, 2023
ACAD-2 Administrative Procedures for Credit Hour Assignment and Program Length 
ACAD-3 Administrative Procedures for Diploma and Transcript Authentication for International Use October 12, 2017

Financial Affairs

Number Name Effective Date
FIN-1 University Travel August 10, 2022

Financial Aid

Number Name Effective Date
FINAID-1 CARES Act: Higher Education Emergency Relief Fund Procedures August 10, 2022
FINAID-2 CARES Act: Higher Education Emergency Relief Fund Procedures (revised) March 5, 2021
FINAID-3 ARPA: Higher Education Emergency Relief Fund Procedures September 15, 2021
FINAID-4 ARPA: Student Technology Grant September 3, 2021
FINAID-5 ARPA: Student Government Association Emergency Financial Aid Grant November 1, 2021
FINAID-6 Distance Tuition Rate Procedures July 6, 2023

General Administration

Number Name Effective Date
ADMIN-1 Designation of Officers December 9, 2022
ADMIN-2 Alterations to Facilities July 1, 2014
ADMIN-3 Freedom of Information Act Request Procedures July 7, 2023
ADMIN-4 Record Retention Schedule July 16, 2015
ADMIN-5 Firearms, Weapons and Explosives Policy June 10, 2018
ADMIN-7 Public Art on Campus Procedure June 30, 2016
ADMIN-8 South Charleston Campus Weather-Related and/or Emergency Closings and Delays December 21, 2016
ADMIN-9 Procedure for Animals on Campus September 28, 2023
ADMIN-10 Food Truck Vending-South Charleston, WV Campus November 12, 2018
ADMIN-11 Procedures for Processing NAGPRA Repatriation/Disposition Requests/Claims December 21, 2018
ADMIN-12 General University Complaint Procedure March 24, 2020
ADMIN-13 Chosen/Preferred Names, Preferred Pronouns, Legal Sex Designation and Gender Identity July 19, 2021
ADMIN-14 Minors on Campus November 30, 2021
ADMIN-15 Marshall University Vehicle Use January 27, 2022
ADMIN-16 University Signage and Wayfinding Procedures April 29, 2022
ADMIN-17 Research and Laboratory Space Allocation Procedure October 20, 2022
ADMIN-18 Rulemaking by Board of Governors December 14, 2022
ADMIN-19 University Innovation Centers Intellectual Property Procedure September 8, 2023

Human Resources

Number Name Effective Date
HRS-1 Employee Sexual Misconduct Procedures August 21, 2023
HRS-2 Compensation Guidelines March 22, 2022
HRS-3 Children on Campus September 3, 2018
HRS-5 Annual Experience Increment (AEI) August 1, 2006

Student Affairs

Number Name Effective Date
STUDENT-1 Student Enrollment Status for Services and Activities June 28, 2023
STUDENT-2 Missing Person Procedure June 21, 2018
STUDENT-3 Student Disciplinary Procedures August 22, 2023
STUDENT-4 Requesting Textbooks in Alternate Format Procedure July 10, 2018
STUDENT-5 Appeals Process for Provision of Reasonable Accommodations August 15, 2018
STUDENT-6 Procedure for Interpreting Services September 13, 2019