Board Policies

Proposed Policies

The Marshall University Board of Governors periodically approves new polices or amends existing policies controlling Marshall University. In order to ensure all constituencies have had an opportunity to comment on such actions, notices of proposed rulemaking are distributed to certain members of the Marshall community, including constituency representatives to the Marshall University Board of Governors and others identified in the Board’s “Policy on Rulemaking.”

Notice of Proposed Rulemaking by the Marshall University Board of Governors

On August 8, 2022, the Marshall University Board of Governors approved resolutions initiating the rulemaking process for the proposed policies listed below.

Academic Affairs Policies

MUBOG AA-42, Employee Dependent Undergraduate Tuition Assistance Program

Financial Affairs Policies
MUBOG FA-9, Purchasing Policy

A document combining all Board of Governors meeting agenda items for the proposed policies with descriptions of the proposed action on each is available by clicking any of the policy titles above.

Upon the Board’s approval of the resolution for these policies, a comment period opened and will remain open until 10:00 am, Tuesday, September 13, 2022. During the comment period, members of constituency groups and the public may comment on the proposed policy changes. If no substantive comments are received for any individual policy, all actions for that policy will be considered approved as final. If substantive comments are received for a policy, then that proposed policy, comments, and responses will be presented to the Board for approval at a subsequent meeting.

Comments should be sent via paper mail only (USPS mail or campus mail) to:

Michael McGuffey
Office of the President
Marshall University
Huntington, WV 25755

Policies in Effect

Notice Regarding Administrative Procedures

Policies may direct university administration to create an administrative procedure to implement the policy. Such administrative procedures are available on the individual unit’s web page or on the University Administrative Procedures web page at www.marshall.edu/adminproc/.

Board Policies are sequentially numbered and grouped by area

AA – Academic Affairs
FA – Financial Affairs
GA – General Administration
HR – Human Resources
IT – Information Technology
SA – Student Affairs

AA – Academic Affairs

Number	Name	Effective Date
MUBOG AA-1	Sabbatical Leave	06/08/21
MUBOG AA-2	Faculty Development	08/01/19
MUBOG AA-3	Reduced Tuition for Persons 65 and Over	08/01/19
MUBOG AA-4	Measles and Rubella Immunization Policy	08/01/19
MUBOG AA-5	Rule on Adjunct Faculty (4-Year Colleges)	12/03/19
MUBOG AA-6	Awarding of Undergraduate and Graduate Fee Waivers	09/13/22
MUBOG AA-7	Salary Increases for Tenured and Tenure Track Faculty	07/27/21
MUBOG AA-8	Distribution of General Faculty Salary Inc Funds (Four-year;FY2005 only) (rescinded)	12/03/19
MUBOG AA-9	Credit for Service in the Public Schools	10/15/19
MUBOG AA-10	Faculty and Administrative Productivity (rescinded)	12/03/19
MUBOG AA-11	Appropriate Use of ID Numbers	10/15/19
MUBOG AA-12	Academic Dishonesty	09/13/22
MUBOG AA-13	Class Attendance	10/15/19
MUBOG AA-14	Course Syllabus	08/01/19
MUBOG AA-15	Course Withdrawal	06/26/22
MUBOG AA-16	Freshman and Sophomore Midterm D & F Grades	08/01/19
MUBOG AA-17	University Textbooks (amended)	12/09/10
MUBOG AA-18	Equivalencies for College Teaching	09/28/20
MUBOG AA-19	Joint Teaching Appointment within the Institution	03/08/06
MUBOG AA-20	Graduate Faculty Membership	08/01/19
MUBOG AA-21	Faculty Workload	10/28/21
MUBOG AA-22	Annual Evaluation of Faculty	06/08/21
MUBOG AA-23	Temporary Faculty Annual Reports and Years Applied Toward Tenure	03/08/06
MUBOG AA-24	Course Evaluations	05/28/19
MUBOG AA-25	Personnel Records	05/28/19
MUBOG AA-26	Faculty Promotion	01/28/20
MUBOG AA-26X	Faculty Promotion	03/08/06
MUBOG AA-28	Faculty Tenure	09/28/20
MUBOG AA-28X	Faculty Tenure	03/08/06
MUBOG AA-29	Principal Investigator Salary Payments	03/08/06
MUBOG AA-30	Tutoring of Students by Faculty	05/28/19
MUBOG AA-31	Emeritus Status of Retired Employees	02/01/21
MUBOG AA-32	Termination of Faculty Due to Program Reduction or Discontinuance	10/15/19
MUBOG AA-33	Plan for Meeting Financial Exigency	06/25/20
MUBOG AA-34	Commencement	10/15/19
MUBOG AA-35	Faculty Absences	05/28/19
MUBOG AA-36	Political Activities	05/28/19
MUBOG AA-37	Teaching and Administration	09/28/20
MUBOG AA-38	Selection, Role, and Evaluation of Department Chairs	12/03/19
MUBOG AA-39	Selection and Evaluation of Faculty Deans	08/01/19
MUBOG AA-40	Faculty Compensation from Grants and Contracts	08/01/19
MUBOG AA-41	Individual Conflict of Interest in Research	01/28/20
MUBOG AA-42	Employee Dependent Undergraduate Tuition Assistance Program	01/28/20
MUBOG AA-43	Modified Duties for Nine-Month Faculty	12/03/19
MUBOG AA-44	Institutional Conflict of Interest in Research	01/28/20
MUBOG AA-45	Salary Increases for Library and Clinical Faculty	07/27/21
MUBOG AA-46	Distance Education Courses	06/06/22
MUBOG AA-47	Electronic Records Management	03/24/20
MUBOG AA-48	Ownership of Scholarly and Creative Works	07/27/21

FA – Financial Affairs

Number	Name	Effective Date
MUBOG FA-1	Waiver of Regular Fees for Third-Party Sponsored Courses	05/28/19
MUBOG FA-2	Travel Policy	05/28/19
MUBOG FA-3	Credit Card Solicitation	05/28/19
MUBOG FA-4	Policies on Use of Institutional Facilities	08/01/19
MUBOG FA-5	Disposition of Surplus Property	10/15/19
MUBOG FA-6	Classified/Non-Classified Employee Salary Policy	01/18/22
MUBOG FA-7	Salary Supplements for Marshall University Employees From Non-State Sources	08/01/19
MUBOG FA-8	Investment Policy (amended)	10/18/11
MUBOG FA-9	Purchasing Policy	06/09/21
MUBOG FA-10	Assessment, Collection, and Refund of Student Tuition and Fees	6/18/2012
MUBOG FA–11	Capital Project Management	08/22/20
MUBOG FA–12	Identity Theft Prevention Program	12/03/19
MUBOG FA–13	Small and Diverse Business Program	07/01/21

GA – General Administration

Number	Name	Effective Date
MUBOG GA-1	Discrimination, Harassment, Sexual Harassment, Sexual & Domestic Misconduct, Stalking, and Retaliation (also see administrative procedure PERS-1 and STUDENT-3)	08/01/22
MUBOG GA-2	Alcoholic Beverages on the Campuses	01/22/18
MUBOG GA-3	Social Justice (Repealed. Subject matter addressed in other areas.)	05/28/19
MUBOG GA-4	Intellectual Property Policy	7/27/21
MUBOG GA-5	Organization Structure of the Board	05/28/19
MUBOG GA-6	Speed, Flow, and Parking of Vehicles on Campus	03/09/05
MUBOG GA-7	Intercollegiate Athletics	10/15/19
MUBOG GA-8	Tobacco Policy	08/01/19
MUBOG GA-9	Policy Regarding Weather-Related and/or Emergency Closings and Delays	08/01/19
MUBOG GA-10	Naming of Units and Facilities Naming Opportunity Guidelines	02/06/06 10/15/19
MUBOG GA-11	Policy on Rulemaking	10/15/19
MUBOG GA-12	General Conflict of Interest	10/12/06
MUBOG GA-13	Whistleblower Policy	12/03/19
MUBOG GA-14	Record Retention Policy	10/30/12
MUBOG GA-15	Animals on Campus	07/29/14
MUBOG GA-16	Student Sexual Misconduct Policy, Repealed	02/22/17
MUBOG GA-17	Public Art Policy	08/04/16
MUBOG GA-18	NAGPRA Policy	11/26/18
MUBOG GA-19	Minor Protection Policy	01/01/22

HR – Human Resources

Number	Name	Effective Date
MUBOG HR-1	Policy Regarding Staff Development	11/13/02
MUBOG HR-2	Review of Part-Time Classified Positions	08/01/19
MUBOG HR-3	Employee Catastrophic Leave Policy	03/09/05
MUBOG HR-4	Work Schedules and Employment Innovations	07/25/05
MUBOG HR-5	Four-Part Progressive Counseling (amended)	01/12/09
MUBOG HR-6	Telecommuting	03/08/06
MUBOG HR-7	Payroll Reassignments – Leave Deficits	03/08/06
MUBOG HR-8	Employee Solicitation and Outside Businesses	08/01/19
MUBOG HR-9	Classified/Nonclassified Employment Appointments in December	08/01/19
MUBOG HR-10	Employee Infractions	06/25/20
MUBOG HR-12	Performance Assessment, Classified, and Nonclassified Employees	03/08/06
MUBOG HR-13	Classified Recruiting	03/08/06
MUBOG HR-14	Background Checks	08/01/19

IT – Information Technology

Number	Name	Effective Date
MUBOG IT-1	Information Technology Acceptable Use Policy	10/15/19
MUBOG IT-2	Information Security Policy	10/15/19
MUBOG IT-3	Electronic Communications Policy	10/15/19
MUBOG IT-4	Program for the Disposition of Surplus Computers	10/15/19
MUBOG IT-5	Distance Education (renamed to AA-46 Distance Education Courses)	01/28/20
MUBOG IT-6	Electronic Records Management (renamed to AA-47 Electronic Records Management)	03/24/20

SA – Student Affairs

Number	Name	Effective Date
MUBOG SA-1	Student Rights and Responsibilities (also see administrative procedure STUDENT-3)	08/01/22
MUBOG SA-2	Student Academic Rights	07/12/13
MUBOG SA-3	Student Code of Conduct, Repealed, included in Policy SA-1	02/22/17
MUBOG SA-4	President’s Emergency Authority	06/28/06
MUBOG SA-5	Directory Information	12/01/20

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