Board of Governors Policies


The Marshall University Board of Governors periodically approves new polices or amends existing policies controlling Marshall University.  In order to ensure all constituencies have had an opportunity to comment on such actions, notices of proposed rulemaking are distributed to certain members of the Marshall community, including constituency representatives to the Marshall University Board of Governors and others identified in the Board’s “Policy on Rulemaking.”

Notice of Proposed Rulemaking by the Marshall University Board of Governors

On April 25, 2019, the Marshall University Board of Governors approved a resolution initiating the rulemaking process for the proposed policies listed below.

Academic Affairs Policies

MUBOG AA-24 Course Evaluations
MUBOG AA-25 Personnel Records
MUBOG AA-29 Principal Investigator Salary Payments
MUBOG AA-30 Tutoring of Students by Faculty
MUBOG AA-31 Emeritus Status of Retired Professionals
MUBOG AA-35 Faculty Absences
MUBOG AA-36 Political Activities

Financial Affairs Policies

MUBOG FA- 1 Waiver of Regular Fees for Third-Party Sponsored Courses
MUBOG FA- 2 Travel Policy
MUBOG FA- 3 Credit Card Solicitation

General Administration Policies

MUBOG GA- 3 Social Justice
MUBOG GA- 5 Organizational Structure of the Board

The Board of Governors meeting agenda items containing the proposed policies with a description of the proposed changes is available by clicking on the policy group heading above.

Note: Two policies were removed from consideration at the meeting (“MUBOG AA-42, Employee Dependent Undergraduate Tuition Assistance Program” and “MUBOG GA- 4, Intellectual Property Policy”).

Upon approval of this resolution, a comment period opened and will remain open until 10:00am on May 28, 2019. During the comment period, members of constituency groups and the public may comment on the proposed policy changes. If no substantive comments are received for any individual policy, all actions for that policy will be considered approved as final. If substantive comments are received for a policy, that proposed policy, comments, and responses will be presented to the Board for approval at a subsequent meeting.

Comments should be sent via paper mail only (USPS mail or campus mail) to:

Michael McGuffey
Office of the President
Marshall University
Huntington, WV 25755

Note:  Policies may direct university administration to create an administrative procedure to implement the policy. Such administrative procedures are available on the individual unit’s web page or on the institutional administrative procedures web page at

Board Policies are sequentially numbered and grouped by area:

AA – Academic Affairs
Number Name Effective Date
MUBOG AA-1 Sabbatical Leave 11/13/02
MUBOG AA-2 Faculty Development 11/13/02
MUBOG AA-3 Reduced Tuition for Persons 65 and Over 11/13/02
MUBOG AA-4 Measles and Rubella Immunization Policy 01/22/03
MUBOG AA-5 Rule on Adjunct Faculty (4-Year Colleges) 03/23/04
MUBOG AA-6 Awarding of Undergraduate and Graduate Fee Waivers – Revised 06/28/06
MUBOG AA-7 Salary Increases for Tenured and Tenure Track Faculty 07/01/14
MUBOG AA-8 Distribution of General Faculty Salary Inc Funds (Four-year;FY2005 only) 07/01/04
MUBOG AA-9 Credit for Service in the Public Schools 03/09/05
MUBOG AA-10 Faculty and Administrative Productivity 05/11/05
MUBOG AA-11 Appropriate Use of ID Numbers 03/08/06
MUBOG AA-12 Academic Dishonesty 03/08/06
MUBOG AA-13 Class Attendance 03/08/06
MUBOG AA-14 Course Syllabus- Amended 10/07/14
MUBOG AA-15 Course Withdrawal 03/08/06
MUBOG AA-16 Freshman Midterm D & F Grades 03/08/06
MUBOG AA-17 University Textbooks (amended) 12/09/10
MUBOG AA-18 Equivalencies for College Teaching 03/08/06
MUBOG AA-19 Joint Teaching Appointment within the Institution 03/08/06
MUBOG AA-20 Graduate Faculty Membership 07/31/17
MUBOG AA-21 Faculty Workload 03/08/06
MUBOG AA-22 Annual Evaluation of Faculty 07/01/14
MUBOG AA-23 Temporary Faculty Annual Reports and Years Applied Toward Tenure 03/08/06
MUBOG AA-24 Course Evaluations 03/08/06
MUBOG AA-25 Personnel Records 03/08/06
MUBOG AA-26 Faculty Promotion 07/01/14
MUBOG AA-26X Faculty Promotion 03/08/06
MUBOG AA-28 Faculty Tenure 07/01/14
MUBOG AA-28X Faculty Tenure 03/08/06
MUBOG AA-29 Principal Investigator Salary Payments 03/08/06
MUBOG AA-30 Tutoring of Students by Faculty 03/08/06
MUBOG AA-31 Emeritus Status of Retired Professionals 03/08/06
MUBOG AA-32 Termination of Faculty due to Program Reduction or Discontinuance 03/08/06
MUBOG AA-33 Plan for Meeting Financial Exigency 03/08/06
MUBOG AA-34 Commencement 03/08/06
MUBOG AA-35 Faculty Absences 03/08/06
MUBOG AA-36 Political Activities 03/08/06
MUBOG AA-37 Teaching and Administration 03/08/06
MUBOG AA-38 Selection, Role, and Evaluation of Department Chairs 03/08/06
MUBOG AA-39 Selection and Evaluation of Faculty Deans 03/08/06
MUBOG AA-40 Faculty Compensation from Grants and Contracts 03/08/06
MUBOG AA-41 Individual Conflict of Interest in Research 09/30/13
MUBOG AA-42 Employee Dependent Undergraduate Tuition Assistance Program 10/28/15
MUBOG AA-43 Modified Duties for Nine-Month Faculty 12/15/09
MUBOG AA-44 Institutional Conflict of Interest in Research 09/30/13
MUBOG AA-45 Salary Increases for Library and Clinical Faculty 07/01/14
FA – Financial Affairs
Number Name Effective Date
MUBOG FA-1 Waiver of Regular Fees for Third-Party Sponsored Courses 01/23/02
MUBOG FA-2 Travel Policy 06/29/16
MUBOG FA-3 Credit Card Solicitation 09/18/02
MUBOG FA-4 Policies on Use of Institutional Facilities 11/13/02
MUBOG FA-5 Disposition of Surplus Property 04/22/10
MUBOG FA-6 Classified Employee Salary Policy 08/23/2018
MUBOG FA-7 Salary Supplements for Marshall University Employees From Non-State Sources 03/08/06
MUBOG FA-8 Investment Policy (amended) 10/18/11
MUBOG FA-9 Purchasing Policy 6/12/15
MUBOG FA–10 Assessment, Collection, and Refund of Student Tuition and Fees 6/18/2012
MUBOG FA–11 Capital Project Management 06/28/06
MUBOG FA–12 Identity Theft Prevention Program 04/30/09
GA – General Administration
Number Name Effective Date
MUBOG GA-1 Discrimination, Harassment, Sexual Harassment, Sexual & Domestic Misconduct, Stalking, and Retaliation (also see administrative procedure PERS-1 and STUDENT-3) 02/22/17
MUBOG GA-2 Alcoholic Beverages on the Campuses 01/22/18
MUBOG GA-3 Social Justice 11/13/02
MUBOG GA-4 Intellectual Property Policy 3/10/04
MUBOG GA-5 Organization Structure of the Board 12/19/06
MUBOG GA-6 Speed, Flow, and Parking of Vehicles on Campus 03/09/05
MUBOG GA-7 Intercollegiate Athletics 11/09/05
MUBOG GA-8 Tobacco Policy 7/1/13
MUBOG GA-9 Policy Regarding Weather-Related and/or Emergency Closings and Delays 6/11/13
MUBOG GA-10 Naming of Units and Facilities 02/06/06
MUBOG GA-11 Policy on Rulemaking 04/18/13
MUBOG GA-12 General Conflict of Interest 10/12/06
MUBOG GA-13 Whistleblower Policy 07/31/17
MUBOG GA-14 Record Retention Policy 10/30/12
MUBOG GA-15 Animals on Campus 07/29/14
MUBOG GA-16 Student Sexual Misconduct Policy, Repealed 02/22/17
MUBOG GA-17 Public Art Policy 08/04/16
MUBOG GA-18 NAGPRA Policy 11/26/18
HR – Human Resources
Number Name Effective Date
MUBOG HR-1 Policy Regarding Staff Development 11/13/02
MUBOG HR-2 Review of Part-Time Classified Positions 11/12/03
MUBOG HR-3 Employee Catastrophic Leave Policy 03/09/05
MUBOG HR-4 Work Schedules and Employment Innovations 07/25/05
MUBOG HR-5 Four-Part Progressive Counseling (amended) 01/12/09
MUBOG HR-6 Telecommuting 03/08/06
MUBOG HR-7 Payroll Reassignments – Leave Deficits 03/08/06
MUBOG HR-8 Employee Solicitation and Outside Businesses 03/08/06
MUBOG HR-9 Classified/Nonclassified Employment Appointments in December 03/08/06
MUBOG HR-10 Employee Infractions 03/08/06
MUBOG HR-12 Performance Assessment, Classified, and Nonclassified Employees 03/08/06
MUBOG HR-13 Classified Recruiting 03/08/06
MUBOG HR-14 Background Checks 11/1/07
IT – Information Technology
Number Name Effective Date
MUBOG IT-1 Information Technology Acceptable Use Policy (revised) 12/13/12
MUBOG IT-2 Information Security Policy  (amended) 10/21/10
MUBOG IT-3 Electronic Communications Policy 12/13/11
MUBOG IT-4 Program for the Disposition of Surplus Computers 06/01/15
MUBOG IT-5 Distance Education 07/12/13
MUBOG IT-6 Electronic Records Management 02/24/16
SA – Student Affairs
Number Name Effective Date
MUBOG SA-1 Student Rights and Responsibilities (also see administrative procedure STUDENT-3) 02/22/17
MUBOG SA-2 Student Academic Rights 01/22/03
MUBOG SA-3 Student Code of Conduct, Repealed, included in Policy SA-1 02/22/17
MUBOG SA-4 President’s Emergency Authority 06/28/06
MUBOG SA-5 Directory Information 01/15/14