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Registrar

Military Connected

Marshall University welcomes current and former service members and their dependents and invite you to begin or further your education at Marshall University.

VA

Campus

Jonathan McCormick, Director (mccormick33@marshall.edu)
211 Gullickson Hall
One John Marshall Drive
Huntington, WV 25755
304-696-5278

Military & Veteran Affairs

Begin Your Journey Here

The first step in your journey is to apply for education benefits (https://www.va.gov). You will use your COE to obtain your VA Certification for educational benefits (see the “VA Certification Request” section below).

Please notify the office of the registrar School Certifying Official, Lora Varney, at vareg@marshall.edu that you are working to obtain your CoE.

Tip: Do not skip this step; without a COE, you may be responsible for all tuition costs.

Admission to Marshall University is required before other resources can be activated on your behalf. Information about the admissions process can be located here: http://www.marshall.edu/admissions/

Tip: Military-connected students are not required to pay application or transfer fees.

Admission Pathways

There are three admission pathways: one for undergraduate students, one for graduate students, and one for international students. If you need help or have questions regarding admission requirements or the application process for any of our pathways, please contact:

Once you are admitted to the university, are pursuing an approved program of study, and enrolled in courses that are degree applicable and meet VA requirements, you may submit your VA Certification Request form. [NOTE: The B.S. Commercial Pilot-Fixed Wing degree program and the Pre-Aviation major are not eligible for VA benefits.]

Apply for Admission

Readmission

Marshall University complies with the Department of Education requirements concerning readmission of service members, per section 484C of the Higher Education Act of 1965, as amended and effective July 1, 2010. Specifically, service members who withdraw from the university to fulfill their service obligations will be readmitted, with the same academic status they previously held, upon their return. Additional information about readmission may be found at this link: https://www2.ed.gov/policy/highered/guid/readmission.html

Let us know when you are ready to return by contacting our Veteran Certification Specialist (see Step 5 below) or submitting a reapplication form by clicking the button below. Review information on the readmission page (https://www.marshall.edu/admissions/undergraduate/readmitted/) to make sure you have everything taken care of so you can return and focus on your studies.

Apply for Readmission

There are numerous sources of financial support for students. Military tuition assistance (TA) is one potential source to cover your educational expenses. TA funds are a unique, distinct source of financial aid available to eligible service members. When used, TA funds are applied to the balance first. Any remaining balance may be paid with other sources of financial support.

Contact your academic advisor to enroll in classes that apply to your approved degree program. Be sure to discuss your academic goals, course sequencing, and any degree requirements that may affect your VA certification.

Only courses that apply to your declared program of study can be certified for VA benefits.

Once admitted, enrolled in degree-applicable coursework, and in possession of your Certificate of Eligibility, you must submit your VA Certification Request form each semester to receive benefits.

NOTE: An enrollment certification will not occur without a completed VA Certification Request form. After course registration, and at least four weeks prior to the tuition due date, please submit the VA Certification Request Form.

VA Certification Request Form

The Office of the Bursar, in coordination with the Office of the Registrar, works to assist our current and former service members and their dependents to further their education at Marshall University. The Office of the Bursar processes the VA educational benefits once received from the U.S. Department of Veterans Affairs. Each semester, students are required to submit a VA Certification Request Form to the Office of the Registrar to receive VA education benefits.

Responsibility of Payment

Military tuition assistance (TA) is one potential source to cover your educational expenses (see https://www.marshall.edu/sfa/types-of-aid for additional sources of aid). TA funds are a unique, distinct source of financial aid available to eligible service members. When service members use TA funds, they are applied to the balance first, before any other funding sources. Any remaining balance may be paid with other sources of financial support.

Return of Unearned TA Funding

Students receiving military tuition assistance (TA): The Department of Defense requires the university to return any unearned Military Tuition Assistance (TA) funds to the Department should a service member withdraw from a course that was paid for using TA. If a service member withdraws from any course on or before the 60% completion date, a prorated refund will be issued to the Military Service where the TA funds originated.

Resources

Veterans Upward Bound (VUB) provides services (at no cost to program participants) to prepare veterans for success in their academic objectives. Please contact VUB prior to your first class to explore all the resources available through this great program. https://vubwv.org/services/

 

  • If you are a dependent (child or spouse of service member) using Post-9/11 (Chapter 33), then the service member must transfer the benefit to you. The service member must have an approval letter from the Department of Defense before you can apply for Post-9/11 (Chapter 33) benefit. For dependents of a veteran who is 100% disabled due to service-connected illness or injury, or deceased from such service-connected illness or injury, you can apply for the Survivors’ and Dependents’ Educational Assistance (Chapter 35) program and no prior transfer from the veteran is required.
  • You must submit the U.S. Department of Veterans Affairs Certificate of Eligibility to the Office of the Registrar.
  • You must submit a VA Certification Request Form each semester after registration.

Students receiving continuing VA education benefits must submit a VA Certification Request Form each semester after registering for courses. Enrollment is not automatically certified from one semester to the next.

A  West Virginia Law was passed, W.Va. Code 18B-10-1a, that provides Qualified Military-Connected Students (QMCS) who meet the eligibility criteria to receive in-state tuition and fee rates.

The following Individuals are eligible for resident tuition rates:

  1. Members of the National Guard or reserves who are not residents of West Virginia but are active members of a National Guard or reserve unit in West Virginia;
  2. Current members of the United States armed forces who reside in or move to West Virginia;
  3. Veterans of the National Guard, a reserve unit, or the armed forces of the United States who reside in or move to West Virginia for the purpose of attending a state institution of higher education; and
  4. Spouses or dependents of a member or veteran of the National Guard, a reserve unit, or the armed forces of the United States who reside in or move to West Virginia with such member or veteran.

Eligibility applies regardless of the state in which you reside should the QMCS documentation provided verify your request.

If you wish to apply to receive this QMCS code, please use the form to provide the needed documentation.

Marshall Administrative Procedure FINAID-7

Veterans and dependents may also be eligible for institutional scholarships and other financial assistance. Review scholarship opportunities through the Office of Student Financial Assistance and other campus resources.

See Qualified Veteran, Active Duty, or Military-Connected Students Rate Policy

See Qualified Veteran, Active Duty, or Military-Connected Students Rate Policy

Frequently Asked Questions

During the fall and spring, Marshall University offers full term courses in addition to 1st 8-weeks and 2nd 8-weeks courses. The University requires undergraduate students to be enrolled a minimum of 12 credit hours per semester to be classified as full-time. Students are not required to be full-time to receive VA benefits. However, to receive the maximum monthly benefit, you must be enrolled as a full-time student. Part-time enrollment will reduce monthly payments proportionately as VA Education benefits are based on student enrollment status (e.g. full-time, half-time, etc.):

Status Fall/Spring Semester Hours
Full-time 12 or more hours
Three-quarter time 9 – 11 hours
Half-time 6 – 8 hours
Less than half, more than quarter-time 4 – 5 hours
Quarter-time or less 1 – 3 hours

Graduate students at Marshall University are required to be enrolled a minimum of 9 credit hours per semester to be classified as full-time. Graduate student VA benefits are paid based on the training time certified by the University.

** Non-standard term (8-weeks) courses are certified based on begin and end date of the course. This may cause a reduction in your VA monthly payment.
For example: If an undergraduate student registers for 12 credit hours with 9 credit hours of enrollment spanning the full semester, and 3 credit hours spanning one 8-weeks long course, the VA will pay full monthly payment rate only for the time period during which the 8-weeks long course overlaps the 9 credit hours of the full semester.

During the summer, Marshall University offers shorter sessions (Summer A, Summer B, Summer C, Summer D). When a term is not standard, the credit hours are converted to what the VA calls “equivalent” credit hours to determine training time. The VA pays education benefits for nonstandard enrollment periods based on credit equivalents. Schools report the actual number of credits and the VA makes the conversion. When enrollment overlaps, credit hour equivalents for the period of overlap are combined. You may mix and match sessions, but be aware that training times and pay rates may change during the term. VA Education benefits are based on student enrollment status (e.g. full-time, half-time, etc.). Students are not required to be full-time to receive VA benefits, but to receive the maximum benefit, you must be enrolled full-time. Part-time benefit rates are reduced proportionately.

Undergraduate Students – VA Training Time

Summer Sessions Hours Needed for Full Time
Summer A – 4 weeks 3 or more hours
Summer B – 12 weeks 8 or more hours
Summer C – 4 weeks 4 or more hours
Summer D – 4 weeks 4 or more hours

 

The scenarios below represent different ways to achieve undergraduate full-time status. Note that you will only receive your full allowance of VA benefits during the time you are classified as full-time, which the VA calculates on a day-to-day basis. The most common ways undergraduate students manage summer enrollment for VA education benefit purposes is one of three scenarios:

 

Scenario 1 Scenario 2 Scenario 3
Summer B
8+ hours for 12 weeks		 Summer A
3+ hours for 4 weeks
PLUS
Summer C
3+ hours for 4 weeks*
PLUS
Summer D
3+ hours for 4 weeks*
*3 hrs. in Summers C & D will be 3/4 time for stipend payments		 Summer A**
3+ hours for 4 weeks
PLUS
Summer B**
3+ hours for 12 weeks
PLUS
Summer D**
3+ hours for 4 weeks
**Each session is counted as a unique enrollment by VA. As they overlap, the periods will be paid in such a way as to equal full-time for stipend payments.

Graduate student training time follows Marshall University policy of 4 hours in any one summer session equals full-time for that session.