Thank you for successfully submitting your Travel Request. You will receive a copy of the form to your email. The Travel Office will be in touch to make travel arrangements shortly.
Helpful travel tips to keep in mind while traveling
Direct Deposit (Faculty and Staff only)
To receive your reimbursement quicker, we urge you to complete the Travel Direct Deposit Form. This is separate from your payroll direct deposit and can only be completed for faculty and staff. Students are not allowed to be set up through this process. Please turn this form and a voided check to Accounts Payable located in Old Main 203. This should be done prior to your travel as it takes a few weeks to take effect.
Hotel
- Provide a final copy of the hotel receipt that is itemized with a zero balance.
- All hotels receipts that will be reimbursed to you must be on your personal card. The auditing office requires a copy of the credit card statement showing your charge. The statement must include the last 4 of the card and your name.
- All hotels that the Travel Office pays will still require a personal card to be on file at the front desk upon your arrival. This is for incidentals such as meals or damages. The Travel Office can only pay room/tax up to your approved budget set by your department.
Miscellaneous Receipts
- Original baggage, taxi, etc. receipts. Scanned copies are not allowed.
- Uber and Lyft emailed receipts are acceptable.
- Fuel receipts must show the location/name of station/gallon per price to be reimbursed. No pre-pay gas will be reimbursed without price per gallon.
Meals
- Student meals are required to have itemized receipts. This means the food description and price needs to be listed for each item. Meals receipts that are not itemized are not allowed to be reimbursed. http://www.marshall.edu/travel/files/2018/02/Example-Meal-Receipt-1.pdf
- Please let the travel office know what meals were provided to you at your conference.
Personal Vehicle
- Max mileage reimbursement is 150 miles not to exceed $75.00 for the first and last day of travel.
- Driver training must be valid in order to claim mileage. Firefox or Internet Explore works best for this link, make sure pop-up blockers are off for Black Board: https://www.marshall.edu/finance/travel-driver-training/
The Travel Office will create a settlement form for you once we’ve received the receipts or notification your travel is complete if you have no receipts to turn in. Please send original itemized receipts to the Travel Office Old Main 308 within 10 days of your travel.
Happy Travels!