For planning purposes, University departments are encouraged to adhere to the following schedule:
April 1st – By this date, all requisitions should be submitted for purchases that have to go out for bid; i.e. non-contract purchases. – Request renewals of contracts by the appropriate vendors.
May 1st – This is generally the final date each fiscal year when non-emergency purchase requisitions will be accepted.
These dates have been established to allow Purchasing to begin and complete the procurement cycle. This can include bid periods of 30 days on certain purchases, time to allow for any required approvals, lead time by the vendors, and any other steps required in the process. Not included is time for Accounts Payable to effect payment and complete the procurement cycle. However, as the June 30 end-of-year closeout approaches, all of this takes on even more importance.