Multimedia Services

• You’ve started the meeting. Now it’s time to record it.
• Only meeting organizers and presenters can start and stop the recording.
• If you plan to share your screen, click  the Share content icon.

• Select a sharing option: Screen, Window, Microsoft Whiteboard or PowerPoint Live.
• If you plan to include sound on the video, select “Include computer sound.”
• Click the three-dots icon for the menu. Select Start Recording.

• A red “recording” dot will appear next to the elapsed meeting time. This record icon indicates your meeting is being recorded.

From the Teams meeting window, in the top-right meeting controls, you will see the “Share Content” icon (an up-arrow). Click the icon to share content.

Sharing options appear. Select a sharing option:

• Screen: Choose this option to show your entire screen, including notifications and other desktop activity. If you have multiple monitors, you can select from any of your screens.
• Window: Select the Window tile to list all your windows. Then share just that one window — and no notifications or other desktop activity. This option protects your privacy when sharing.
• Microsoft Whiteboard: Use this option to sketch and collaborate with others at the same time.
• PowerPoint Live: Present a PowerPoint file. Select from recent files or upload a presentation.

Be sure to account for your sound preferences:

• If you plan to share audio or video during a Teams meeting, participants will need to hear the sound from your computer. When setting up content sharing, be sure to activate the “include computer sound” setting.

Recurring meetings have the same start time (e.g., 8 a.m.) and the same end time (e.g., 8:50 a.m.) for the entire meeting series. Your Teams Calendar is the same as your Outlook Calendar. So meetings you add via Teams Calendar appear on your Outlook Calendar.

As you create a meeting in Microsoft Teams, locate the recurrence drop-down menu. By default, it is set to “Does not repeat.” Change to the desired recurrence.

Select a Teams channel for the recurring meeting series. Then click Send to schedule the Teams channel meeting series and add it to your calendar.

You can only view shared videos if the video owner has allowed permissions.

• Go to the Stream app in the Microsoft suite (accessible within your Outlook)
• From the Stream video’s page, click the “Share” button.

• A sharing screen appears with a web address to share the video. Click the “Copy Link” button to copy the link for sharing. Click the Close button.
• Share the copied link  with those who have viewing access permissions.

When meetings occurred in a channel, an attendance report appears for download as a channel post. If the meeting was not in a channel, you can rejoin the meeting to download the attendance list.

• From inside the meeting, click the Participants icon on the meeting controls to reveal the column.
• From the “Participants” column, click the three-dots menu.
• Click Download the attendance list.

Signing Out

Many problems can be fixed by signing out of Teams then signing in again. To be clear, this doesn’t mean turning your computer on and off. You must sign out of Teams.

In the upper right of the Microsoft Teams main window, note your profile icon.

• Select your profile icon to reveal a dropdown menu.
• From the menu, select Sign out.
• After signout, will be prompted to sign in again.
• If the issue remains, contact IT services.

Forcing Teams to Quit When Frozen

Windows users can force Teams to quit by pressing the Ctrl, Alt and Delete keys together on your keyboard. A screen appears with a list of actions.

• Select Task Manager.
• From the Task Manager window, select Microsoft Teams.
• Then click or tap End Task. Teams is forced to quit.
• Relaunch Teams to resume use.

Create a poll. Launch it before, during, or after your meeting.

• In Teams, select Calendar.
• Find the meeting you’ve scheduled for which you want to add polls. Click  it.
• Select Chat with participants.
• Select Add a tab, search for and select Polls, and then click or tap Add.
• Select Save. A new Polls tab will be added to your meeting.
• Select Create New Poll, and then choose one of the following:
  • Multiple Choice Poll
  • Multiple Choice Quiz
  • Word Cloud Poll
  • Rating Poll
  • Ranking Poll
• Add your question options and your answer options.
• As appropriate for your meeting, select Share results automatically after voting and/or Keep responses anonymous.
• Select Save. This will save your poll as a draft until you’re ready to launch it during your meeting.
• You can launch a poll using either of these methods:
  • In the Polls tab, select Launch on the poll for which you want responses. You can do this before, during, or after your meeting.
  • Select the Polls icon in your meeting window, which will open a Polls pane. Select Launch on the poll for which you want responses. Meeting attendees will see your question and answer options in a poll notification that appears in the middle of their meeting screen.

• If you want to close a poll, export poll results, or a delete a poll, select the drop-down list next to View results and select Close poll, Export results, or Delete poll, respectively.