Savings Tips

·        Screen your mailing list for unnecessary names, duplicates and incomplete addresses.

·        Use “E-Certified with E-Return” instead of regular “Certified” with receipt or “Registered” with receipt whenever possible. It costs less and still provides a receipt and notice of delivery to the sender.

·        Do not over-insure. The post office and UPS will pay only the actual value of an item, not the declared value.

·        Use postcards for short messages or announcements. The cost is 35 cents instead of the letter rate of 55 cents.

·        Combine mailings when possible into a larger envelope for distribution at the location.

·        Use Business Reply envelopes provided by vendors, instead of department envelopes.

·        When possible FAX the information when time is crucial, instead of using Express mail.

·        Request Library and Book rate whenever possible. Savings can be as much as 50% of the cost of 1st class mail.

·        Use Intra-campus envelopes for on-campus mail. Use regular business envelopes for off-campus mailings only.

·        If you have 200 identical pieces or if a few names could be added to reach 200 pieces, use Non-profit Standard “Bulk” Rate whenever possible, saving at least 27 cents per letter sized mail piece.

·        Whenever possible, for mailings with more than 5 pages, fold material in half and place in a 6×9 envelope to reduce postage (Remember do not use an envelope with a clasp; there is an extra USPS service fee.).

·        Use “Courtesy Reply” regular envelope without postage instead of “Business Reply” and save on first class postage, plus 10 cent processing fee.

·        Print your inserts as double sided inserts to keep the weight down on your mail piece.

·        Talk to Mail Services staff to decide it you can mail an item at a cheaper rate than First Class.