Departing Employee Information

Marshall University has a set of steps/activities that are required for or associated with the ending of a person’s employment by resignation or retirement, etc. Some of the items in Departing Employee Information are done by the departing employee and other items are completed by Human Resources or the employee’s department. The items below can be followed in order to properly complete the withdrawal from active employment status.

PLEASE NOTE: Terminating Faculty have several additional steps that apply only to them as faculty. Please see the section below titled “Faculty Only Responsibilities” for the additional steps/procedures.

All Departing Employee Responsibilities

Faculty Only Responsibilities

Faculty may terminate from the University in one of the following ways: Retirement, Resignation, Terminal Appointment/Non-Retention of Probationary Faculty, Term or Temporary Faculty/Non-Reappointment, and Financial Exigency or Termination of Program.

  • Retiring Faculty
    • Letter of Retirement – Official letter that indicates retirement with effective date.
    • Commencement Program and Retiring Faculty Program – Faculty who wish their names to be listed at the Spring General Faculty Meeting must submit their letter to Academic Affairs no later than March 15th.
    • Emeritus Status – Must be requested through the Dean of your college.


  • Resigning Faculty
    • Letter of Resignation – Official letter that indicates resignation with effective date.

  • Terminal Appointment or Non-Retention of Probationary Faculty
    • Notice – Annual Notice of Non-retention of Probationary Faculty is to be sent by the President by March 1st
    • Tenure-Track Appointment – Before completing the penultimate year of a tenure-track appointment, any non-tenured faculty member shall be given written notice of tenure or offered a one-year written terminal contract of employment.
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