Marshall University uses PeopleAdmin as the system for job postings and applicant tracking as well as position management. Below are guides and instructions on how to use the system. For complete updates, please see our list of Frequently Asked Questions (FAQs)
How to Begin Using the System
Applicants
- How to Apply for Jobs – To apply for jobs in PeopleAdmin, you must first have an account. Once you have created your account, you can begin applying for a job.
Employees
- How to Begin using the Employee Portal – You must have an Employee Profile (Role). If your role is not correct, you will not be able to access the
information you need. - Log In – You will log in through MyMU. You will select the Employees option of the menu on the right. You will then have the PeopleAdmin image under the Quick Links menu.
- Navigation – PeopleAdmin has a new interface and navigation has changed. We have instructions on how to navigate through the new system.
- How the System Works – To see the workflow in a visual/diagram format
- Create a Custom View – You can create a custom search view in PeopleAdmin. You can also export the results of this view into a Report.
information you need.How to Create/Modify Your Faculty/Staff Position
Before you post a position in the Applicant Tracking (Hire) Module, you must first make sure the position has accurate information in the Position Management (Positions) Module. (this excludes Graduate Assistants)
- New Position Approval Process – Guide to the changes of position approval with the online SHC and IBM approvals. REVISED!
- Updating Job Duties and Supervisor – These instructions are to update the position in preparation for performance evaluations.
- Complete Search Process Guide – This Search Process Guide are the complete instructions for creating/modifying positions through completing the new hire paperwork.
- Creating a New Position – If you have a new position to post, you must first create the position description in PeopleAdmin. REVISED!
- Modifying an Existing Position – If you already have an existing position but need to make changes, you will simply modify the position description in PeopleAdmin. REVISED!
How to Create Your Faculty/Staff Job Posting
Now that your position has been created or modified, you are now ready to create a job posting in the Applicant Tracking (Hire) Module. (this excludes Graduate Assistants)
- Complete Search Process Guide – This Search Process Guide are the complete instructions for creating/modifying positions through completing the new hire paperwork.
- Creating a Job Posting – Once you have created/modified your position in PeopleAdmin, you are now ready to create your job posting.
How to Approve Your Process
An important part of the PeopleAdmin position and posting process is the approval. Employees who have been designated as an an approver must take action for the process to be complete.
- Viewing/Approving a Position – As an approver, you must take action on a new position or one that has been modified.
- Viewing/Approving a Job Posting – You must also take action on a job posting.
Search Committees
- Search Committee Chairs – How Search Committee Chairs access and select applicants.
- Search Committee Members – How to Search Committee Members access applications.
Create Graduate Assistant Posting and Hiring Proposals
The PeopleAdmin process for a Graduate Assistant is different than Faculty and Staff. Graduate assistant positions are not stored in the Position Management (Positions) Module. You will post the position and complete the Hiring Proposal.
- Creating a Job Posting – Instructions for how to create a job posting for a graduate assistant.
- Completing your GA Hiring Proposal – Since you have selected the GA you want to hire, you will now process their hiring proposal.