This document is intended to apply to all members of our community—(faculty, staff, and students), as well as contractors, vendors, visitors and guests—while on campus or in university facilities. We anticipate that these guidelines will evolve as the changing severity of the pandemic and our ability to respond to it allow us to move through the phases of our return-to-campus framework, subject to state and local regulations and Marshall University’s own public health assessment.
Hours of Operation
The VAC and the AW will remain closed to the general public for the fall semester outside of advertised public events and exhibitions. Faculty and staff will have 24/7 card swipe access. Student access is from Monday – Sunday from 6AM-12AM.
Carroll Art Gallery – The Carroll Art Gallery will be open to the public on a reduced schedule designed to avoid cross-traffic with scheduled academic course use. Hours of public operation will be communicated once academic needs are met and will remain subject to change.
Birke Art Gallery – will be open to the public on a reduced schedule. Hours of public operation will be communicated once academic needs are met and will remain subject to change.
Until further notice, no receptions or gatherings designed for mingling will be scheduled in SOAD facilities including the VAC Carroll Gallery and the Birke Art Gallery. When consultation with local, state and University officials indicates that it is safe to resume such activities this will change.
Temporary signage is posted at each room to indicate maximum occupancy based on current physical distancing standards. Students and faculty should adhere to the COVID room capacity and not exceed the posted occupancy number. If faculty, staff, or student monitors see more students present one or more people may be asked to leave.
Studio Work Reservation System
A reservation system is currently being developed for studio spaces in the VAC and the AW. Students will need to work to plan ahead this semester during COVID procedures. Once a student determines the time block and studio they would like to work in, they may reserve up to three separate two-hour work period blocks at any given time. Work study monitors and faculty will be monitoring spaces to ensure that studios are not over the maximum COVID capacity and that social distancing and mask policies are being adhered to.
As more details about this reservation system develop this will be updated.
Campus Density and Social Distancing
Social distancing is important for everyone and required by the university, especially to help protect people who are at higher risk of getting very sick. Everyone on campus is expected to follow social distancing practices. Specific recommendations for applied instruction are detailed below by discipline.
Campus has been de-densified to maintain recommended social distancing protocols by moving academic course work online and focusing on campus instruction for applied classes.
All rooms have been designated with signs indicating maximum capacity for specific instructional use following occupancy guidance.
Universal Face Coverings
- Facemasks or face coverings must be worn by everyone (including all faculty, staff, students, guests, vendors, and visitors) indoors and outdoors, on campus and in university buildings.
- Faculty will have the option of wearing a plastic face shield in lieu of a face mask.
- Exceptions to the requirement for universal face coverings inside are limited to time spent in a single-occupancy office with a closed door, while eating or drinking.
- Students, Faculty and Staff will be issued two reusable, cloth masks as well as instruction regarding mask.
- Signage reminders of best practices (social distancing, facemasks, hand hygiene) will be placed throughout in both the Visual Arts Center and the Art Warehouse.
- Faculty, staff and students in the School of Art and Design will be issued a complimentary “COVID-Key” that you can use to open doors and push buttons minimizing transmission points for COVID-19. Try and get used to
- Everyone should wash their hands often with soap and warm water for at least 20 seconds, especially after they have been in a public place or after blowing their nose, coughing, sneezing, or touching their face. It is also suggested that everyone wash their hands as they enter and exit various on-campus spaces and before eating. People should also avoid touching their eyes, nose, and mouth.
- If soap and water are not readily available, people can use a hand sanitizer that contains at least 60% alcohol. They should cover all surfaces of their hands and rub them together until they feel dry.
- Signage will be placed in prominent locations around campus and specifically in bathrooms, outside of bathrooms and throughout buildings in high-traffic areas.
- In the VAC Hand sanitizing stations will be placed outside elevators in flex spaces.
Cleaning and Sanitizing
Disinfecting Your Workspace
Area heads will be responsible for overseeing the regular disinfection of department specific resources, including shops, labs, and shared equipment. AETNA will continue to focus on common areas like hallways, classrooms, computer labs, restrooms, and high-use contact points.
- Facilities has provided spray bottles of disinfectant called Virex, and towels or disinfecting wipes. Please leave time to properly clean studio spaces and/or any shared equipment between uses.
- Flex spaces will also have disinfectant wipes available to use for all people in the building. Please be considerate of the needs of others and only use what you absolutely need.
- Faculty and students are responsible for wiping high-tough surfaces between lessons. You should incorporate a cleaning / disinfecting protocol for your individual areas.
Each area should establish a disinfection procedure, which should be posted in the work area. The shared space should be disinfected at the beginning and end of every use. Items to disinfect include doorknobs, exposed surfaces, light switches, keyboards, shared equipment, desk and bench surfaces and any other high contact surfaces. Area heads are responsible for maintaining the supply of disinfectant and wipes by utilizing the CCA’s cleaning supply request form as needed.
AETNA, the contracted cleaning company will clean common area surfaces once daily, as well as disinfecting of high-touch surfaces in common areas once daily.
- Studio class rooms:
- Routine daily cleaning will be performed by Aetna.
- Lecture rooms:
- Routine daily cleaning.
- Office spaces:
- Routine daily cleaning.
- Restrooms-One person at a time
- Restrooms cleaned with disinfectant twice daily.
- In the VAC, please be considerate of others already occupying the restroom. If you notice someone else is already using the restroom please exit and wait, or try another restroom. If you are in a restroom when someone else comes in, please notify the person that the restroom is in use.
Furniture has been arranged to meet current physical distancing standards. Floors and tables have been marked to delineate proper physical distancing. Anytime a room is used at capacity, these markings must be used to confirm proper spacing of students and faculty.
All furniture beyond the number of seats permitted by the established occupancy limit of a room will be removed. Flex space furniture has been removed. Moving any remaining furniture is not permitted.
Doors / Elevator / Stairs / Hallways
- All inside doors in the VAC and AW are to remain open or propped open during class hours to maximize ventilation. There are some classrooms where this may not be possible, and in these instances, faculty must work to create safe protocols and close doors at their discretion.
- As you move throughout the VAC and AW, practice social distancing of at least 6 feet in stairs, hallways, classrooms, etc.
- Stairwell doors on the first floor will remain propped open from 8AM – 4:30PM M-F. Stairwell doors on all other floors should remain propped open at all times.
- The front stairwell is for UP traffic only. Unless you plan to use the elevator, please utilize the front stairs to get to classrooms or offices from the 1st
- The back stairwell is for down traffic only. Unless you plan to use the elevator please utilize the back stairs to exit the building after class.
- Limit 2 – person capacity in elevators. As in all university buildings masks are mandatory. Please try and physical distance inside the elevator by occupying opposing corners.
- Please follow the signage instructions and directional floor vinyl. Paths have been created to minimize contact points for virus transmission. We all must work to be safe together!
Additional information websites
- Marshall Coronavirus information page: https://www.marshall.edu/coronavirus/
- Return to Campus guide: https://www.marshall.edu/coronavirus/return-to-campus-spring-2021/
- Online Safety Training: https://www.marshall.edu/safety/accessing-online-training/
- Faculty and Staff
- Return to Workplace Guide for Faculty and Staff: https://www.marshall.edu/wellness/files/Return-to-Workplace-Guide_COVID_19_May-15-2020.pdf
- Covid-19 Employee Return to Campus Acknowledgement: https://www.marshall.edu/coronavirus/covid-19-employee-return-to-campus-acknowledgement/
- Online Learning:marshall.edu/design-center/online-ready/
IF YOU FEEL SICK –
Students – Students who are sick should seek medical assistance as appropriate and remain at home until symptoms resolve. For anyone with symptoms of COVID-19—fever, cough and shortness of breath—health officials continue to recommend the importance of calling their healthcare provider rather than going to a clinic or drive-through test site.
Students who are experiencing symptoms can call Student Health at 304-691-1100 in the mornings from Monday through Friday. They can also call the Marshall Health COVID-19 information hotline at 304-696-2900 from 8 a.m. to 4 p.m., Monday through Friday; the West Virginia Department of Health and Human Resources 24/7, toll-free hotline at 1-800-887-4304; or the Cabell-Huntington Health Department at 304-526-6544 from 8 a.m. to 6 p.m., Monday through Friday.
Students diagnosed with COVID-19 must remain isolated and should immediately contact Leah Tolliver at firstname.lastname@example.org for contact tracing to begin. Personal information will be kept confidential.
Employees – Managers and supervisors should recommend that employees who are sick seek medical assistance as appropriate and require they remain out of the workplace until symptoms resolve. For anyone with symptoms of COVID-19—fever, cough and shortness of breath—health officials continue to recommend the importance of calling their provider rather than going to a clinic or drive-through test site.
Individuals who are experiencing symptoms can also call the Marshall Health COVID-19 information hotline at 304-696-2900 from 8 a.m. to 4 p.m., Monday through Friday; the West Virginia Department of Health and Human Resources 24/7, toll-free hotline at 1-800-887-4304; or the Cabell-Huntington Health Department at 304-526-6544 from 8 a.m. to 6 p.m., Monday through Friday.
Employees diagnosed with COVID-19 must remain at home and should immediately inform their supervisor and Human Resource Services. They should also contact Leah Tolliver at email@example.com for contact tracing to begin. Employees will not be permitted to return to work on site without medical documentation. Personal information will be kept confidential.